Tag Archives: organize

Make Tech Easier

5 Basic Tech Tips you should know

AVOID
THE PANIC!

AVOID THE
COMPUTER CHAOS!

Here are some things to keep in mind as you use your computer. See the bottom of the article for credits

  1. DO NOT start clicking randomly when things go wrong.
    Randomly clicking things on the machine can at the least cause things to go even slower …and at the worst can really mangle things up.

    When things go wrong, TAKE YOUR HAND OFF THE MOUSE OR SCREEN. Take a deep breath. Contact MDS Tech – or slowly DECIDE on your next move.
  2. CHECK THOSE LINKS before you click on them.
    Internet scams are still going strong, so do NOT assume that email promising you a Dyson Vacuum or a DeWalt Drill from Ace Hardware is legit. Look for speeling errors, wonky grammar, really bad writing. Hover over those links to see where they ACTUALLY go – if that email from “Ace” doesn’t actually link back to Ace Hardware, it just might be a scam.

    You can also check the Reply-To and the source email addresses – that is usually a clue on whether is it legit or not. That email from “Paypal “saying you’ve been charged $1100 for that iPhone XXi that you never ordered likely ACTUALLY comes from kdjvbdfiejfnl02937@whatever.com
  3. DO NOT PANIC WHEN THINGS GO WRONG.
    Pause. Breathe. Think about other routes you can take. Doublecheck what you just did [did you ACTUALLY print to the ARC-student printer….or is your printout in Sheridan hall?] Can you try a different browser? Do you have a live connection to the network?

    Have you asked for help from MDS Tech?

  4. DO NOT INSTALL RANDOM APPS.
    This includes things like web browser extensions – ALL of whom slow your machine down [at least a bit]. Make certain the software is from a reliable, trusted source…. and when in doubt, ask MDS Tech.

    Do note that the iPad App Portal apps have been checked out and are OK to install.

  5. BE ORGANIZED
    Keep your sock drawer [i.e. your documents] organized. We have multiple sock drawers now – your machine, your devices, cloud storage like Drive and iCloud… Keeping them organized is the key to avoiding panic attacks when looking for something.

    Create folders! Name them something that makes sense! Actually stash things in them that make sense!
  6. UPDATE YOUR MACHINE
    This really is critical. Yes, system updates happen all the time, and MOST of the time you can wait until a more convenient time. Sometimes, though, it really is critical. For example, as of this writing [August 2022] Apple just put out IOS 15.6.1 update, which closes a security hole that HAD been exploited “in the wild” – allowing attackers to take over a device. Google put out an update to Drive AND Schoology updated their LMS app – both fixing bugs that was keeping a select number of “lucky” students from submitting class assignments.

    So, yes – UPDATE YOUR MACHINE. PLEASE!

  7. REBOOT!
    Quit out of ALL your running apps and shut your machine/device down [also know as the iPad Reboot Dance]. MDS Tech says AT LEAST once a week will reduce your headaches and stress from wonky computer chicanery.
Seriously, it isn’t a joke. Yes, it is still funny.

===============

Credit:

The inspiration for this article came from a post by Jack Wallen over at Tech Republic. His information was modified to fit our situation here at MDS.

Google, Make Tech Easier, More, Students

Organize your Drive Life

Why?

Because it makes your life easier, your stuff easier to find, saves you time, saves you stress and headaches…. do I really need to go on?

How?

Create new folders by clicking on the big PLUS icon, and select NEW FOLDER.

Name it something that will HELP you know what’s inside – naming the folder “English Papers” is going to save you time because it’s easy to know what is in it. On the other hand, naming it “Verbage I couldn’t stand creating” will cost you time.

After you create your folders, click-n-drag your files into the correct folders. YES – this can be done using the Drive app on the iPad.

5 more tips

Taken from https://www.techrepublic.com/article/how-to-organize-and-name-folders-and-files-in-google-drive/

1.

Balance the number of files and folders – you can get TOO organized. For example, ONE folder called “English Papers” might be enough – you may NOT need “English Paper 1”, “English paper 2”, “English Paper 3” etc.

Think about what will make it EASY to find your stuff.

2.

Name your files! DON’T leave them at the default “Untitled Document“. Name it something so that anyone with half-a-brain can tell what that document is about.

3.

Making major changes? Make a copy, then add something at the end of the filename [“v2“, “v3“, etc.]

When you are working on a document, select File–> Save As Copy….. When working in Drive, you can right-click on the file icon and select “Duplicate this file”. Then right-click the copy and “Rename”.

Seriously, it’s worth the time.

4.

Got a deadline? Put the date in the filename, so you’ll always know when it’s due.

MDS Tech suggests using this format: “2019-10-22 English – Projectname”….. but remember to use TWO digits for the months and days [09 for September, 06 for June, etc]. That will make it easier to find because of how the computer sorts things.

5.

THINK AHEAD!

How does your brain work? What scheme will make it easy for YOU to find your stuff?

The key point is NOT to use a method that everyone else is using – although that might be a good start. The key is to make it easy for YOU to find your stuff.

…and a bonus tip:

START EARLY, AND START NOW

It is FAR easier and takes MUCH less time to organize a few files than to organize a gazillion – which you might have in your Drive space by the time you are a Senior. Get started now organizing your sock drawer….er……. your Drivespace.