Tag Archives: drive

Organize your Drive Life

Why?

Because it makes your life easier, your stuff easier to find, saves you time, saves you stress and headaches…. do I really need to go on?

How?

Create new folders by clicking on the big PLUS icon, and select NEW FOLDER.

Name it something that will HELP you know what’s inside – naming the folder “English Papers” is going to save you time because it’s easy to know what is in it. On the other hand, naming it “Verbage I couldn’t stand creating” will cost you time.

After you create your folders, click-n-drag your files into the correct folders. YES – this can be done using the Drive app on the iPad.

5 more tips

Taken from https://www.techrepublic.com/article/how-to-organize-and-name-folders-and-files-in-google-drive/

1.

Balance the number of files and folders – you can get TOO organized. For example, ONE folder called “English Papers” might be enough – you may NOT need “English Paper 1”, “English paper 2”, “English Paper 3” etc.

Think about what will make it EASY to find your stuff.

2.

Name your files! DON’T leave them at the default “Untitled Document“. Name it something so that anyone with half-a-brain can tell what that document is about.

3.

Making major changes? Make a copy, then add something at the end of the filename [“v2“, “v3“, etc.]

When you are working on a document, select File–> Save As Copy….. When working in Drive, you can right-click on the file icon and select “Duplicate this file”. Then right-click the copy and “Rename”.

Seriously, it’s worth the time.

4.

Got a deadline? Put the date in the filename, so you’ll always know when it’s due.

MDS Tech suggests using this format: “2019-10-22 English – Projectname”….. but remember to use TWO digits for the months and days [09 for September, 06 for June, etc]. That will make it easier to find because of how the computer sorts things.

5.

THINK AHEAD!

How does your brain work? What scheme will make it easy for YOU to find your stuff?

The key point is NOT to use a method that everyone else is using – although that might be a good start. The key is to make it easy for YOU to find your stuff.

…and a bonus tip:

START EARLY, AND START NOW

It is FAR easier and takes MUCH less time to organize a few files than to organize a gazillion – which you might have in your Drive space by the time you are a Senior. Get started now organizing your sock drawer….er……. your Drivespace.

Notability, iCloud, Docs gone, Google Drive

Friday 2:00 pm update: Waiting on tech support to get back to me.
Friday 2:30: Our issue has reached the front of the line and someone is looking at it.

Monday 7:30: Things seem to be back to normal. See advice below under “What You Need To Do” to prevent this headache from happening again.

The Symptom: ALL of your Notability documents disappeared.

The Cause: Some device policies were mangled by some system somewhere AND you had iCloud backup turned on AND POSSIBLY you didn’t turn your Google Drive backup on.

Additional Notes: Basically your access to iCloud drive got turned off. Because Notability had iCloud sync on, all your documents disappeared when iCloud access was blocked by a policy.

The Current Working Theory is that your iCloud docs are still safe up in iCloud. They should reappear when you get to a wireless network off-campus. [If they do not, please email ipad@……]

**IF** you had Google Drive backup enabled, then your docs should be safely stashed in Drive. To check, fire up the Drive app and look inside the Notability folder.

WHAT YOU NEED TO DO:

  1. Wait until further notice. Tech support knows about the issue. This article will be updated when additional news is available.
  2. In the meantime, go into Notability –> Settings [gear icon, bottom left] –> Autobackup. MAKE SURE YOU ARE BACKING UP TO GOOGLE DRIVE.
  3. CHANGE THE FILE FORMAT – it’s at the bottom of that dialog box – to PDF + RECORDING
  4. If Drive Backup REFUSES to work, then bring it by the ARC, OR you can try going into Settings –> accounts & passwords. DELETE the MDS account from this screen [you lose NO data, just the iPad <-> account connections]. Add a new account, select type Google, and login. Then fire up Notability and setup auto-backup to Drive again.

Notability: Backup to Drive, Retrieve from Drive

Backing up Notability to Drive

Make SURE your Notability files are backing up to Google Drive

First, Open Notability.

2. On the screen where your documents are listed, at bottom left, click the gear icon.

Gear = Settings.
? = help.
i = app info.

3. Select AutoBackup.

4. if Google Drive has a checkmark, your files are being backed up. Look at the bottom of the box to check the location – the iPad Guy suggests /Notability/ as the location [i.e. inside a folder named “Notability”]

If there is NO checkmark, then click on the text Google Drive. Login.

Getting files from Drive into Notability

The import icon is the middle one.
The middle icon is “import”.

FIRST:

  • Get your Dividers and Subjects setup in Notability
  • Select a location[folder]  in Notability.
    THEN select what to import. Drive is organized just like notability was – if you had folders/dividers in Notability, then you will see folders in Drive, inside the Notability folder.
    Your Notability selection is WHERE the files will be imported to.
  • You will need to do this for each folder/divider you set up.

Once you get Notability setup:

  • Open up Notability
  • Click the icon, top right, that looks like a square with an arrow going INTO it
  • Select Google Drive
  • It should automatically show you the Notability folder on your Drive.
  • Select what you’d like to import.
REMEMBER THAT Folders on Drive = “Subjects” in Notability.

WANT HELP KEEPING YOUR NOTABILITY MATERIAL ORGANIZED?